Exhibitor Registration

Welcome to 2026 Annual Conference on-line booth sales!

More than 200 exhibitors will share products, services, programs, and solutions with the zoo and aquarium community in the Exhibit Hall.  For more information, please contact Grace Hamilton.

RATES: Most booth spaces are 10’ x 10’. Corner space premium is an additional $200 per corner.

MEMBERS The first two 10 x 10 spaces are $2,750 each. Additional spaces are $2,350 each*. Company must be an AZA Commercial Member, Accredited Institution, Related Facility, or Conservation Partner in good standing with up to date paid dues to qualify. Please note that you must renew your AZA membership for the 2026 calendar year in order to receive exhibiting discounts. To find out more about joining the AZA, visit the AZA website. 

NON-PROFITS/GOVERNMENT The first two 10 x 10 space are $3,300 each. Additional spaces are $2,900 each*.
Organizations that are not an AZA members but support the mission of AZA must be a not-for-profit entities, accredited academic institutions, or government agency to qualify. 

NON-MEMBERS The first two 10 x 10 spaces are $3,900 each. Additional spaces are $3,500 each*.
All for-profit vendors that are not organizational members of AZA are eligible for standard booth rate. 

*Multiple-booth block discount: Members that select more than two booth spaces qualify for a discount.  Contact Show Management (Grace Hamilton) to receive the discounted rate. Discounts are not automatically applied to your selections.

Ready to select space? Here is how it works:

1. Enter the information to be published in Exhibitor Listings.
2. Complete the questions regarding your booth location preferences. 
3. Choose the booth space you desire and additional advertising opportunities to enhance your visibility. 
4. Enter payment information and click submit.  (If selecting space on or after July 24th, booth fee must be paid in full by credit card at the time of space selection. Contact Show Management prior to space selection if alternate payment method is desired.)
5. Acknowledgment of your space request and a separate, final confirmation of your assignment will be sent via email.
6. COMPLETED PAPERWORK: You submit the completed Exhibitor Agreement immediately after receiving confirmation that your reservation has been approved. In addition, a hard copy of the Certificate of Insurance form must be delivered to the AZA office by July 24, 2026.  Exhibitors without a certificate on file will not be granted access to exhibit space in any circumstance.

CANCELLATION/DOWNSIZING BOOTH SPACE: All requests for cancellation or reduction of exhibit space must be made in writing and shall become effective upon receipt by AZA. Due to the difficulty of determining and detailing the losses which would result from cancellation of exhibit space, the Exhibitor agrees to pay the following as liquidated damages (and not as a penalty) if the Exhibitor cancels its exhibit space: If written notice of cancellation is received by AZA on or before June 26, 2026, AZA will retain the non-refundable $500 deposit and refund all other payments; if written notice of cancellation is received by AZA June 26, 2026 but on or before July 24, 2026, AZA will retain or shall be owed a cancellation fee of $500, in addition to the $500 deposit paid during booth selection. If written notice of cancellation is received by AZA on or after July 24, 2026, AZA will retain or shall be owed a cancellation fee equal to 100% of the total exhibit fee.
CANCELLATION OR POSTPONEMENT OF EVENT: If this Conference is canceled or postponed for any reason, the other provisions of this Agreement automatically terminate and AZA will determine an equitable amount for the credit or refund of substantially all of the exhibit fees, less any nonrefundable exhibit space expenditures already made to the Conference site.

PRINTING DEADLINE: Exhibitors selecting and/or paying for space after August 7, 2026 may not be listed in the official program book.

Thank you for supporting the 2026 AZA Annual Conference. We look forward to seeing you at the show!