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IMATA Tips for Submitting

Abstracts for IMATA submissions should be informative and complete. The body of the Abstract should contain four main points:
  1. Objective
  2. Methods
  3. Results
  4. Conclusion

Abstracts should also include:

  1. The author(s) - if more than one please mark presenter with an *asterisk
  2. The affiliation of each author

The text of Formal Paper Abstracts should have a maximum length of 700 words. The text of Poster Presentations and Informal Paper Abstracts should have a maximum length of 150 words.

Presentation Times:

  •  Formal Paper presentation time is limited to 15 minutes and a Q&A period will be provided after your presentation. Please note the Moderator will NOT allow you to continue your presentation past the 15-minute time limit.
  •  Informal Paper presentation time is limited to 10 minutes. Please note the Moderator will NOT allow you to continue your presentation past the 10-minute time limit.

First Time Presenters:

  • The abstract form will contain a check box for First Time Presenters. This box must be checked in order to be eligible for the First-Time Presenter Award. If you are a co-author of a presentation, you must present at least 50% of the formal paper at the conference in order to qualify for this Award.

Poster Presentations:

  • Posters are particularly well suited for presentations of complex and technical methods and/or results. Poster presentations allow the audience more time to digest complex information and promote discussion between presenters and their audience. Posters typically reach a wider audience than short talks because they are on display for several days following the formal poster session.
  • The dimensions for a poster presentation are 43" long x 40" wide. Judges will consider only those posters that meet this size.
  • Poster Presentations that are accepted must be on display in the Exhibit Hall by 9:30 am on Monday, September 9.  Authors must be registered attendees and be present at the Poster Reception on Tuesday evening, September 10. This will give poster presenters an opportunity to discuss their work or findings with conference attendees.

References should be listed alphabetically as References in the following format examples:

  • Journal article:
    Brill, R. L., Sevenich, M. L., Sullivan, T. J., Sustman, J. D., & Witt, R. E. (1988). Behavioral evidence for hearing through the lower jaw by an echolocating dolphin (Tursiops truncatus). Marine Mammal Science, 4, 223-230.
  • Book:
    Ellis, R. (1982). Dolphins and porpoises. New York: Alfred A. Knopf Publishing.
  • Book Chapter:
    Keyes, M. C. (1968). The nutrition of pinnipeds. In R. J. Harrison, R. C. Hubbard, R. S. Peterson, C. E. Rice, & R. J. Schusterman (Eds.), The behavior and physiology of pinnipeds (pp. 359-395). New York: Appleton-Centure-Crofts.
  • Conference Proceeding:
    Scarpuzzi, M. R., Lacinak, C. T., Turner, T. N., Tompkins, C. D., & Force, D. L. (1991). Decreasing the frequency of behavior through extinction: an application for the training of marine mammals. Proceedings of the International Marine Animal Trainers Association, 19, 113 120.
  • Internet citation:
    A reference to an Internet source should provide a document title or description, a date (either the date of publication or update, or the date of retrieval), and an address (in Internet terms, a uniform resource locator (URL). Whenever possible, identify the authors of a document as well. Do not insert a hyphen if you need to break a URL across lines; instead break the URL after a slash or before a period. Test the URLs in your reference regularly and just before you submit your paper. Update it if necessary. Do not italisize or underline.

Registration and Membership Requirements

All speakers at the Annual Conference must be registered to attend, either for the full conference or the day on which they are speaking.  Registration categories and rates are determined by the membership status at the time in which the conference is held.

It is the preference of IMATA that all speakers within the zoo and aquarium profession be IMATA members. However, membership status does not guarantee acceptance or rejection of a presentation.

It is required that all speakers and attendees of the conference who represent commercial entities (i.e. providers of products or services and/or consulting) within the zoo and aquarium profession, be IMATA Corporate Members and/or participating at the conference by exhibiting or sponsoring.

AZA, IMATA and the Annual Conference Program Committee would also like to encourage the participation of individuals from outside of the zoo or aquarium industry. In the case of individuals from outside of the industry, registration may be waived for the day. It is the role of the Moderator to request registration be waived for individuals who do not work in the zoo or aquarium industry, but have valuable experience and information to share.

Presentations must be educational in nature and not actively promote any particular product, service, brand, or company.

For more information on becoming a member of IMATA, click here.

For information on how to become an exhibitor or sponsor, please contact Gina Velosky.

Frequently Asked Questions (FAQs)

Be sure to check out the FAQs for answers to questions regarding the Call for Papers process and AZA policies.

Submit Your Abstract/Proposal

After you have read all the above information, please use the Call for Papers Submission Form to submit your abstract/proposal.  All abstracts/proposals must be submitted using the online form.

Call for Papers Service Center - Abstracts/proposals can be saved in the system and returned to at a later date before submitting.  Submit your basic information and click the "Save and Edit Later" button on the review screen.  You will be emailed your Call for Papers Service Center login information immediately.  Be sure to log into the Call for Papers Service Center to submit your abstract/proposal by Friday, April 26,11:59 pm Pacific, otherwise it will not be reviewed.

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