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Booth Sales

Welcome

Welcome to 2019 Annual Conference on-line booth sales!

More than 200 exhibitors will share products, services, programs, and solutions with the zoo and aquarium community in the Exhibit Hall.  For more information, please contact Gina Velosky.

RATES: Most booth spaces are 10’ x 10’. Corner space premium is an additional $100 per corner.

MEMBERS The first two 10 x 10 units are $2,175 each. Additional spaces are $1,800 each*. Company must be an AZA/IMATA Commercial Member, Accredited Institution, Related Facility, or Conservation Partner in good standing with up to date paid dues to qualify. Please note that you must renew your AZA membership in order to receive exhibiting discounts. To find out more about joining the AZA, visit the AZA website. 

NON-PROFITS Each 10 x 10 space is $2,675 each. 
Organizations that are not an AZA/IMATA members but support the mission of AZA/IMATA must be a not-for-profit entities, accredited academic institutions, or government agency to qualify. 

NON-MEMBERS Each space is $3,175 each. 
All for-profit vendors that are not organizational members of AZA/IMATA are eligible for standard booth rate. 

*Multiple-booth block discount: Members that select more than two booth spaces qualify for discount.  Contact Show Management (Gina Velosky) for discount code.

Ready to select space? Here is how it works:

  1. Enter the information to be published in Exhibitor Listings.
  2. Complete the questions regarding your booth location preferences. 
  3. Choose the booth space you desire and additional advertising opportunities to enhance your visibility. 
  4. Enter payment information and click submit.  (If selecting space after July 31 st, booth fee must be paid in full by credit card at the time of space selection. Contact Show Management prior to space selection if alternate payment method is desired.)
  5. Acknowledgment of your space request and a separate, final confirmation of your assignment will be sent via email.
  6. COMPLETED PAPERWORK: You submit the completed Space Application Contract and Rules and Regulations immediately after receiving confirmation that your reservation has been approved. In addition, a hard copy of the Certificate of Insurance form must be delivered to the AZA office by August 1, 2019.  Exhibitors without a certificate on file will not be granted access to exhibit space in any circumstance.

CANCELATIONS:  You may cancel your booth purchase IN WRITING without penalty on or before July 1, 2019. If you cancel your booth purchase from July 1-July 31st, 2019 you will be subject to an additional service charge of $500 on top of the $500 nonrefundable deposit. Any booth purchase cancelations made on or after July 31 st, 2019 will not be refunded at all.

PRINTING DEADLINE: Exhibitors selecting and/or paying for space after August 1, 2019 may not be listed in the official program book.

Thank you for supporting the 2019 AZA/IMATA Annual Conference. We look forward to seeing you at the show!

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