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Call for Papers FAQ


If I am selected as a speaker, do I have to register for the Conference?
All speakers at the Annual Conference must be registered to attend, either for the full conference or the day on which they are speaking.  Registration categories and rates are determined by the membership status at the time in which the conference is held. 

AZA and the Annual Conference Program Committee encourage the participation of individuals from outside of the zoo or aquarium industry. In the case of individuals from outside of the industry (outside of the industry is left to the discretion of AZA), registration may be waived for the day. It is the role of the moderator to receive an exception from AZA for registration to be waived for those individuals who do not work in the zoo or aquarium industry, but have valuable experience and information to share.


Do I have to be a member of AZA in order to submit an abstract or present at the Conference?
It is the preference of AZA that all speakers within the zoo and aquarium profession be AZA members in good standing. Membership status does not guarantee acceptance or rejection of a presentation.

However, it is required that all speakers and attendees of the conference who represent commercial entities (i.e. providers of products or services and/or consulting) within the zoo and aquarium community, be AZA Commercial Members and/or participating at the conference by exhibiting or sponsoring.


I work for a company that provides products or services to zoos and aquariums.  Does my company have to be a Commercial Member of AZA to present at the Conference?
Yes. It is required that all speakers and attendees of the conference who represent commercial entities (i.e. providers of products or services and/or consulting) within the zoo and aquarium profession, be AZA Commercial Members and/or participating at the conference by exhibiting or sponsoring.

Presentations must be educational in nature and not actively promote any particular product, service, brand, or company. 


I am submitting an individual paper to the Call for Papers.  Can I speak at the Conference?
The Annual Conference schedule is made up of eight (8) 90 minute time slots, per track, for concurrent sessions, a total of 72 concurrent sessions.  For individual presenters, the Annual Conference Program Committee will do their best to combine individual papers of similar topics together to form complete concurrent sessions.  If similar papers are not submitted, the presenter may be asked to present their findings as a Poster Presentation. 

AZA Individual Presenters are encouraged to reach out to their colleagues in the zoo and aquarium community to find people who can join them on a panel.  AZA Network is a great resource for members to find other members who do similar things as them.  You can also contact members of the Annual Conference Program Committee for assistance and guidance.


Any suggestions on how to make my proposal more "attractive" to the Annual Conference Program Committee?
The ACPC looks for diversity in the panel of speakers.  Representatives from zoos and aquariums.  Large size institutions and small sized institutions.  Institutions with large operating budgets and small operations budgets.  Institutions with varying demographics.  Institutions from different geographic regions.  The more variety in a panel, the better.

The ACPC also encourages participation from speakers outside of the zoo and aquarium community. 


What information do I need to submit? 

  • Moderator Contact Information
  • Abstract Title
  • Abstract - maximum of 250 words
  • Three Learning Objectives
  • Primary and Secondary Tracks
  • Experience Level of Target Audience - beginner, intermediate, advanced
  • Submission Format
  • Speaker Contact Information (for program sessions only) - Speaker's presentation title and description (maximum 50 words) also required

Still have a question? Contact Cheryl Wallen.



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